General Guidelines and Requirements

CONTENT

For a finished show, besides the main content of the show, it should have an opening title sequence and closing credits. That does not need to be highly produced but should give the basic information that a viewer would want to know. The open typically includes the name of the series and/or name of the event or presentation, possibly a list of speaker(s) and the sponsoring organization. The end credits usually has the same information, plus may have a "for more information" screen including URL, a disclaimer and copyright. The open should fade up from black, and the program should fade down to black at the end. Music underneath both the open and close is highly desirable.

When possible, edit out comments that are only relevant to the audience in the room (remove all announcements and housekeeping that are not pertinent after the fact) and limit the introductions of the speaker(s) so that the audience quickly accesses the content in the title of the program.

QUALITY

The show should be well-lit, camera work smooth, audio quality good. The audio must from a clean feed or captured using a good microphone - the built in camera microphone will not be adequate. The video levels should be "broadcast safe" (whites below 100IRE), and the audio levels between -12 and -20 db, regularly tapping -12 is fine. Any text should be in the "title safe" zone. This includes both the lower third speaker IDs, which we would like to see several times in a presentations, and text contained within graphics such as a PowerPoint slide. Often a PowerPoint slide will need to be scaled down a bit to meet this requirement, if the text is too close to the edge of the frame.

LENGTH

For full-length shows intended for television broadcast, our time slots are 30, 60 and 90 minutes, though we occasionally have 120 minute programs. Target lengths are 28:30, 58:30 and 88:30, though we are somewhat flexible on that. We know that with performance/event programming, it's hard to cut to an exact time. The lengths can be shorter, but not too much longer... we need 30 seconds for station identification, so 29:30/58:30/89:30 are the maximum lengths for each time slot. Shows intended only for online distribution have no time requirements.

Shows for special audiences (such as medical professionals) may be shorter and will be scheduled together in a designated time slot.

SUBMISSION FILE FORMAT

Our preference is a Quicktime or MPEG movie, in the same format is was edited. Most of our contributors use Adobe Premiere or Apple Final Cut Pro and what works best is to export a self-contained full quality movie, using the current settings of the timeline. That way we get the maximum quality. We will use the movie as a master file, and from that make the assorted files for broadcast, iTunes, Podcast, Youtube, etc.

If the show is standard definition, then it should be 720x480, (4:3 or 16:9 anamorphic) in either DV/NTSC or AppleProRes format.

If the show is HD, it can be in almost any standard size and codec. HDV, ProRes (Pro Res LT, etc.) and DVCPro are among the most common file formats sent to us. We will accept H264 Quicktime or MP4 files, if the quality and size have not been degraded significantly.

SUBMISSION DATA

Along with the files we will need the following data:
  • Program Title
  • Series Title (if applicable)
  • Name of speaker(s)
  • Speaker(s)’ affiliation
  • Date of recording
  • Description of the program content – a short paragraph
  • Length of the program

COSTS

The cost to distribute a finished programs through UCTV is $250 for each program irrespective of length. Please provide us with:
  • Financial contact
  • Chartstring information for the intercampus recharge

RIGHTS

You are responsible for securing all rights for television and online distribution. By submitting finished programs you acknowledge that the speakers have agreed.
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